Microsoft PowerPoint

1 Managing The PowerPoint Environment

The skills tested in this section of the Microsoft Office Specialist exam for Microsoft PowerPoint 2010 relate to the PowerPoint working environment.

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Specifically, the following objectives are associated with this set of skills:

1.1   Adjust Views

1.2   Manipulate the PowerPoint Window

1.3   Configure the Quick Access Toolbar

1.4   Configure PowerPoint File Options

The PowerPoint 2010 working environment, also called the user interface, makes sophis- ticated features for creating presentations easily accessible. You can manipulate this environment to make working on a presentation as intuitive as possible.

This chapter guides you in studying methods for controlling the PowerPoint working environment to suit the way you work, including switching to the view most suitable for a particular task, customizing the PowerPoint program window, making frequently used commands available with one click, and modifying program settings.

Practice Files Before you can complete the practice tasks in this chapter, you need to copy the book’s practice files to your computer. The practice files you’ll use to com- plete the tasks in this chapter are in the PowerPoint\Objective1 practice file folder. A complete list of practice files is provided in “Using the Book’s Companion Content” at the beginning of this book .

1 .1  Adjust Views

Switching Views

For efficiency you should know which view to use for a particular task. For example, you could change the order of the first four slides in a presentation in Normal view, but you would probably want to switch to Slide Sorter view to change the order of the first 14 slides.

To switch to Normal, Slide Sorter, or Reading view

➜  At the right end of the status bar, on the View Shortcuts toolbar, click the button of the view you want.

➜  On the View tab, in the Presentation Views group, click the button of the view you want.

To switch to Slide Show view

➜  At the right end of the status bar, on the View Shortcuts toolbar, click the Slide Show button.

➜  On the Slide Show tab, in the Start Slide Show group, click the From Beginning or From Current Slide button.

To exit Slide Show view

➜  Press the Esc key to return to the previous view.

To display notes pages

➜  On the View tab, in the Presentation Views group, click the Notes Page button.

To display the slide master, handout master, or notes master

➜  On the View tab, in the Master Views group, click the button of the master you want.

Zooming In and Out

You can change the magnification, called the zoom level, of the current slide in Normal view or of the slide thumbnails in Slide Sorter view in two ways:

 + You can set a specific zoom level by using the Zoom dialog box.

 + You can visually adjust the zoom level by using the Zoom slider.

To set a specific zoom level

1. On the View tab, in the Zoom group, click the Zoom button.

Or

On the View Shortcuts toolbar, click the Zoom level button.

2. In the Zoom dialog box, click the preset zoom level you want, or type the percentage you want in the Percent box. Then click OK .

To visually adjust the zoom level

➜  At the left or right end of the slider on the status bar, click the Zoom Out or Zoom In button until the slide is the size you want.

➜  On the slider, drag the Zoom indicator to the left or right until the slide is the size you want

To make the current slide fit the Slide pane

➜  On the View tab, in the Zoom group, click the Fit to Window button.

➜  At the right end of the status bar, click the Fit slide to current window button.

See Also  For more information about the Slide pane, see section 1 .2, “Manipulate the PowerPoint Window .”

Practice Tasks

The practice file for these tasks is located in your PowerPoint\Objective1 practice file folder. If you want to save the results of the tasks, save them in the same folder with My appended to the file name so that you don’t overwrite the original practice file.

+ In the WaterSaving presentation, display the presentation in Slide Sorter view.

+ Display the same presentation in Slide Show view, and then return to Slide Sorter view.

+ Display the presentation in Normal view, with the active slide zoomed to 50%.

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+ Expand the size of the active slide to completely fill the space available in the Slide pane.