Microsoft PowerPoint

1 .2  Manipulate the PowerPoint Window

Working with Multiple Program Windows

With PowerPoint 2010, each presentation you open is displayed in its own program window.

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As a result, you can not only switch among open presentations, but you can also view multiple presentations simultaneously. You can arrange windows side by side or in a cascading effect so that you can easily click the one you want.

When you want to view two different parts of the same presentation, you can open a second window containing the presentation, arrange the windows side by side, and then scroll the two windows independently.

To switch to a different open presentation

➜  On the View tab, in the Window group, click the Switch Windows button, and then click the name of the presentation you want.

To view more than one presentation at the same time

➜  On the View tab, in the Window group, click the Arrange All button.

Tip  You can also stack overlapping windows by clicking the Cascade button

➤ To view different parts of the same presentation

➜  On the View tab, in the Window group, click the New Window button. Then click the Arrange All button, and scroll to the parts of the presentations you want to see.

Sizing Panes in Normal View

You carry out most of the development work on a presentation in Normal view, which consists of the following three panes:

+ Overview  This pane appears on the left side of the program window and has two tabs: Slides and Outline.

+ Slide This pane occupies most of the program window and shows the current slide as it will appear in the presentation.

+ Notes This pane sits below the Slide pane and provides a place for entering notes about the current slide.

You can adjust the relative sizes of the panes to suit your needs. The adjustments are saved with the presentation that is open at the time and do not affect other presentations.

To adjust the relative sizes of the Normal view panes

➜  Point to a splitter bar, and when the pointer changes to a double bar with opposing arrows, drag in either direction.

Or

1. On the View tab, in the Window group, click the Move Split button.

2. When a four-headed arrow appears at the junction of the three panes, do either of the following:

❍  Press the Up Arrow or Down Arrow key to expand or shrink the Notes pane.

❍  Press the Right Arrow or Left Arrow key to expand or shrink the Overview pane.

3. Press the Esc key to turn off pane splitting.

To hide a pane or display a hidden pane

➜  Move the splitter bar to shrink the pane as far as it will go.

➜  Move the splitter bar back to widen the pane again.

Tip  Clicking the Close button in the upper-right corner of the Overview pane closes the pane .  Clicking the Normal button in the Presentation Views group of the View tab opens it again .

Practice Tasks

The practice files for these tasks are located in your PowerPoint\Objective1 practice file folder. If you want to save the results of the tasks, save them in the same folder with My appended to the file name so that you don’t overwrite the original practice files.

+ With the BuyingTripsA and BuyingTripsB presentations open, display first one and then the other.

+ Choose a method to display these two presentations side by side.

+ Close BuyingTripsA, maximize BuyingTripsB, and then in Normal view, hide the Notes pane.

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+ View slides 2 and 4 of the BuyingTripsB presentation side by side.