Microsoft PowerPoint

1.3   Configure the Quick Access Toolbar

By default, the Save, Undo, and Repeat/Redo buttons appear on the Quick Access Toolbar.

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You can add other frequently used buttons to this toolbar so that they are always available in the upper-left corner of the program window. You add these buttons on the Quick Access Toolbar page of the PowerPoint Options dialog box.

On this page, you can do the following:

+ Define a custom Quick Access Toolbar for all presentations or for a specific presentation.

+ Add any command from any group of any tab, including contextual tabs.

+ Display a separator between buttons.

+ Move buttons into the order you want.

+ Restore the default Quick Access Toolbar.

If you add many buttons to the Quick Access Toolbar, you can move the Quick Access Toolbar below the ribbon so that they are all visible. If you add all the buttons you use most often to the Quick Access Toolbar, you can hide the ribbon to gain screen space.

See Also  For information about the ribbon, see “Modifying the Display of the Ribbon” at the beginning of this book

To add a button to the Quick Access Toolbar for all presentations

1. On the Quick Access Toolbar page of the PowerPoint Options dialog box, in the Choose commands from list, click the category of commands you want.

2. In the Choose Commands pane, click the command you want, and then click Add .

Tip  In the command list, items with down-pointing arrows in boxes display tab groups when clicked, and items with left-pointing arrows display a gallery or menu when clicked .

3. Repeat steps 1 and 2 to add other commands, and then click OK .

To create a Quick Access Toolbar that is specific to the active presentation

➜  On the Quick Access Toolbar page of the PowerPoint Options dialog box, in the Customize Quick Access Toolbar list, click For <name of presentation>. Then add buttons to the toolbar as usual.

To change the order of the buttons on the Quick Access Toolbar

➜  On the Quick Access Toolbar page of the PowerPoint Options dialog box, in the Quick Access Toolbar pane, click the command whose position you want to change, and then click Move Up or Move Down .

To group buttons on the Quick Access Toolbar

➜  On the Quick Access Toolbar page of the PowerPoint Options dialog box, in the Choose Commands pane, double-click Separator .

To remove a button from the Quick Access Toolbar

➜  On the Quick Access Toolbar page of the PowerPoint Options dialog box, in the Quick Access Toolbar pane, click the command you no longer want, and then click Remove .

To restore the default Quick Access Toolbar

1. On the Quick Access Toolbar page of the PowerPoint Options dialog box, click Reset, and then click Reset only Quick Access Toolbar .

2. In the Reset Customizations message box, click Yes .

To display the Quick Access Toolbar below the ribbon

➜  At the right end of the Quick Access Toolbar, click the Customize Quick Access Toolbar button, and then click Show Below the Ribbon .

Practice Tasks

You don’t need any practice files for these tasks. Simply open a blank presentation.

+ You regularly use the ruler, gridlines, and guides when arranging elements on a slide. Add a button to the Quick Access Toolbar for all presentations so that you can display any of these tools without using the ribbon.

+ The Quick Print button is not available on any ribbon tab. Add this button to the Quick Access Toolbar, make it the leftmost button, and visually separate it from the other buttons.

+ Create a Quick Access Toolbar for the current presentation that contains buttons for inserting pictures, charts, and tables. Then display the Quick Access Toolbar below the ribbon.

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+ Remove your customizations from both Quick Access Toolbars, and display the toolbar above the ribbon.