Microsoft PowerPoint

To create a custom photo album

1. Open a new blank presentation, and on the Insert tab, in the Images group, display the Photo Album list, and then click New Photo Album .


2. In the Photo Album dialog box, click File/Disk. Then in the Insert New Pictures dialog box, locate and select the pictures you want, and click Insert .

3. To include a text box in the layout, click New Text Box in the Photo Album dialog box.

4. In the Pictures in album box, adjust the order of the pictures and text boxes by clicking Move Down or Move Up .

5. Under the Preview box, adjust the angle of rotation, contrast, and brightness of the displayed picture.

6. Under Picture Options, specify whether the pictures should have captions and whether they should appear in black and white.

7. In the Album Layout area, in the Picture layout and Frame shape lists, select the options you want.

8. To the right of Theme, click Browse, and then in the Choose Theme dialog box, double-click the theme you want.

9. Click Create to set up a presentation that includes a title slide containing the title Photo Album and the user name stored in the PowerPoint Options dialog box, as well as slides containing the specified pictures in the specified format.

Editing Photo Albums

After you create any photo album, you can modify a selected photograph by clicking the buttons on the Picture Tools Format contextual tab. For example, you can apply a picture style, border, or effect.

See Also  For information about formatting pictures, see section 3 .1, “Manipulate Graphical Elements,” and section 3 .2, “Manipulate Images .”

To modify a custom photo album, you can change settings in the Edit Photo Album dialog box, which resembles the Photo Album dialog box in which you created the presentation.

To edit a custom photo album

1. On the Insert tab, in the Images group, display the Photo Album list, and then click Edit Photo Album .

2. In the Edit Photo Album dialog box, make the changes you want, and then click Update .

Tip  You cannot use the Edit Photo Album dialog box to modify a photo album created from a template . All changes to template-based photo albums must be made on the Picture Tools Format contextual tab .

Practice Tasks

The practice files for these tasks are located in the PowerPoint\Objective2 practice file folder.

+ Create a photo album based on the Contemporary Photo Album template. Replace the photograph on the title slide with the Hydrangeas practice file, and then save the presentation as My Contemporary Album .

+ In the My Contemporary Album presentation, replace the Hydrangeas photograph with the Tulips photograph, and surround it with an orange border.

+ With a blank presentation open, use the Chrysanthemum, Frangipani, Hydrangeas, and Tulips files to create a photo album that displays two photographs on each of two slides, with rounded rectangle frames and no captions. Apply the Black Tie theme, and save the photo album as My Black Tie Album .

+ Add the Daisies and WaterLilies photographs to the My Black Tie Album presentation, and change the order of the photographs so that Daisies and WaterLilies appear on slide 2. Display all the photographs in simple black frames, and change the theme to Austin.

2 .2  Apply Slide Size and Orientation Settings

By default, slides are sized for an on-screen slide show with a width-to-height ratio of 4:3 (10 inches by 7.5 inches). The slides are oriented horizontally, with slide numbers starting at 1. If you need to print the slides, notes, handouts, or outline of a presentation, you can set the size and orientation to fit the paper.

In the Page Setup dialog box, you can select from the following slide sizes:

+ On-screen Show For an electronic slide show on screens of various aspects (4:3, 16:9, or 16:10)

+ Letter Paper For a presentation printed on 8.5-by-11-inch U.S. letter-size paper

+ Ledger Paper For a presentation printed on 11-by-17-inch legal-size paper

+ A3 Paper, A4 Paper, B4 (ISO) Paper, B5 (ISO) Paper For a presentation printed on paper of various international sizes

+ 35mm Slides For 35mm slides to be used in a carousel with a projector

+ Overhead  For transparencies for an overhead projector

+ Banner For a banner for a webpage

+ Custom  For slides that are a nonstandard size