Microsoft PowerPoint

To set the horizontal alignment of text

1. Select the text box for editing. (It should have a dashed border.)

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2. On the Home tab, in the Paragraph group, click the alignment button you want.

To set the vertical alignment of text in a selected text box

➜  On the Text Box page of the Format Shape dialog box, in the Text layout area, display the Vertical alignment list, click the alignment option you want, and then click Close .

To set the direction of text in a selected text box

➜  To rotate the entire text box, on the Drawing Tools Format contextual tab, in the
Arrange group, click the Rotate button, and then click the option you want.

➜  Drag the green rotating handle attached to the upper-middle handle of the text box to the direction you want.

➜  On the Text Box page of the Format Shape dialog box, in the Text layout area, display the Text Direction list, click the rotation option you want, and then click Close .

To allow text to wrap in a selected text box

➜  On the Text Box page of the Format Shape dialog box, in the Internal margin area, select the Wrap text in shape check box, and then click Close .

To set margins in a selected text box

➜  On the Text Box page of the Format Shape dialog box, in the Internal margin area, adjust Left, Right, Top, and Bottom settings, and then click Close .

To flow text in columns in a selected text box

1. On the Text Box page of the Format Shape dialog box, click Columns .

2. In the Columns dialog box, adjust the Number and Spacing settings, click OK, and then click Close .

Setting Default Formatting

When you create a text box, PowerPoint applies default settings for the text formatting (for example, font, size, style, and color) and text box formatting (for example, fill color, outline formatting, and special effects). To save formatting steps, you can change the default settings for the presentation you are working on by formatting one text box the way you want it and then specifying the current settings as the default for all new text boxes in the current presentation.

To make the formatting of a selected text box the default

➜  Right-click the box away from its text, and then click Set as Default Text Box .

Tip  Clicking the outline of a text box is the most reliable way of getting the Set As Default Text Box option to appear on the shortcut menu .

Practice Tasks

The practice file for this exercise is located in the PowerPoint\Objective2 practice file folder. If you want to save the results of the tasks, save them in the same folder with My appended to the file name so that you don’t overwrite the original practice file.

+ In the AnnualGeneralMeeting presentation, on slide 2, use a command to tell PowerPoint to adjust the size of the text in the text box to fit the size of the box. Then make the text box 5 inches tall by 4 inches wide, and position it exactly 2 inches from the top and 3 inches from the left edge of the slide.

+ On slide 2, rotate the text in the text box 90 degrees to the left so that it reads from bottom to top. Then arrange the text in two columns with 0.2-inch space between them.

+ On slide 3, align the three text boxes so that they are all centered horizontally on the slide and are vertically the same distance apart.

+ On slide 3, apply the Intense Effect – Blue, Accent 1 style to the top and bottom text boxes. Change the outline of the center box to 3 pt Blue, Accent 1, and then apply an Offset Right shadow to it.

+ On slide 3, make the formatting of the bottom text box the default for all future text boxes created in this presentation.

Objective Review

Before finishing this chapter, ensure that you have mastered the following skills:

2.1   Construct and Edit Photo Albums

2.2   Apply Slide Size and Orientation Settings

2.3   Add and Remove Slides

2.4   Format Slides

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2.5   Enter and Format Text

2.6   Format Text Boxes