Microsoft PowerPoint

3 Working with Graphical and Multimedia Elements

The skills tested in this section of the Microsoft Office Specialist exam for Microsoft PowerPoint 2010 relate to the graphics, sounds, and videos you can add to slides.


Specifically, the following objectives are associated with this set of skills:

3.1   Manipulate Graphical Elements

3.2   Manipulate Images

3.3   Modify WordArt and Shapes

3.4   Manipulate SmartArt

3.5   Edit Video and Audio Content

These days, presentations are usually delivered electronically and often include more graphics than words. They might also include audio content such as music, and video content such as advertisements or interviews. To meet the demand for more dynamic, visual content, PowerPoint provides many powerful tools for working with graphics and multimedia. Some of these tools work with any type of graphical element, and others are specifically geared to a particular type.

This chapter guides you in studying the common techniques for formatting any graphical element, as well as specific techniques for formatting images, WordArt text, shapes, SmartArt diagrams, videos, and sounds.

Practice Files Before you can complete the practice tasks in this chapter, you need to copy the book’s practice files to your computer. The practice files you’ll use to com- plete the tasks in this chapter are in the PowerPoint\Objective3 practice file folder. A complete list of practice files is provided in “Using the Book’s Companion Content” at the beginning of this book .

3 .1  Manipulate Graphical Elements

Tip  This section discusses the techniques you can use to work with all types of graphic elements. For techniques that are specific to a particular type of graphic element, see the subsequent sections in this chapter .

Opening the Format Dialog Box

All graphical and multimedia elements have a Format dialog box that is specific to that type of element. Although PowerPoint provides ready-made styles and effects that you can apply to an element with a few clicks, it is often quicker to use this multipage dialog box to apply custom sets of formatting.

To open the Format dialog box for a graphic element

➜  Right-click the element, and then click Format <element type> .

Applying Styles, Borders, and Effects

After you insert a picture, clip art image, SmartArt graphic, or shape, you can quickly change the way it looks by applying a style. Styles are one-click combinations of borders and effects that are appropriate to each type of graphic element.

In addition to applying ready-made styles, you can also apply borders and effects to create your own combinations.

To apply a style to a selected graphic element

➜  On the Format contextual tab for the graphic element type, in the Styles gallery, click the thumbnail of the style you want.

Tip  For a SmartArt graphic, you can apply a Shape style to a selected graphic shape from the SmartArt Tools Format contextual tab, or you can apply a SmartArt style to the graphic as a whole from the SmartArt Tools Design contextual tab .

To apply a custom border to a selected graphic element

➜  On the Format contextual tab, in the Border palette, click the color, weight, and style you want.

To apply custom effects to a selected graphic element


➜  On the Format contextual tab, in the Effects palette, click a type of effect, and then click the effect you want.