Microsoft PowerPoint

Changing Table Structure

After you insert a table, you can change its structure in the following ways:

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+ Add columns or rows.

+ Delete columns or rows.

+ Combine (merge) selected cells into one cell that spans two or more columns or rows.

+Split a single cell into two or more cells.

+ Size columns or rows.

+ Size the table.

To add a row

➜  With the cursor in the last cell of the last row, press the Tab key to insert a new row at the bottom of the table.

➜  On the Table Tools Layout contextual tab, in the Rows & Columns group, click the Insert Above or Insert Below button to insert a row above or below the row con- taining the cursor.

➜  On the Table Tools Design contextual tab, in the Draw Borders group, click the Draw Table button, and draw the row.

To add a column

➜  On the Layout contextual tab, in the Rows & Columns group, click the Insert Left or Insert Right button to insert a column to the left or right of the column containing the cursor.

➜  On the Design contextual tab, in the Draw Borders group, click the Draw Table button, and draw the column.

To delete a row or column

➜  On the Layout contextual tab, in the Rows & Columns group, click the Delete button, and then click Delete Columns or Delete Rows to delete the row or column con- taining the cursor.

To select table elements

➜  To select a cell, point just inside its left border, and when the cursor changes to a black arrow pointing up and to the right, click.

➜  To select a column, point above its top border, and when the cursor changes to a black downward-pointing arrow, click.

Or

Click a cell in the column, and on the Layout contextual tab, in the Table group, click the Select button, and then click Select Column .

➜  To select a row, point outside the table to the left of the row, and when the cursor changes to a black right-pointing arrow, click.

Or

Click a cell in the row, and on the Layout contextual tab, in the Table group, click the Select button, and then click Select Row .

➜  To select multiple cells, columns, or rows, select the first element, and then hold down the Shift key as you select subsequent elements.

Or

Drag through adjacent cells, columns, or rows.

➜  To select an entire table, click any cell, and on the Layout contextual tab, in the Table group, click the Select button, and then click Select Table .

To merge two or more selected cells in a row or column

➜  Select the cells, and then on the Layout contextual tab, in the Merge group, click the Merge Cells button.

Or

1. On the Design contextual tab, in the Draw Borders group, click the Eraser button, and then click the borders between the cells you want to merge.

2. Click the Eraser button again to turn it off.

To split a cell into two or more cells

1. Click the cell, and on the Layout contextual tab, in the Merge group, click the Split Cells button.

2. In the Split Cells dialog box, specify the number of columns and rows you want the cell to be split into, and then click OK .

Or

1. On the Design contextual tab, in the Draw Borders group, click the Draw Table button, and then draw borders within the cell for the columns and rows you want.

2. Click the Draw Table button again to turn it off.

To change the size of a selected element

➜  To change the width of a column, point to the right border of one of its cells, and when the opposing arrows appear, drag the border to the left or right.

Or

On the Layout contextual tab, in the Cell Size group, adjust the Table Column Width setting.

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➜  To size a column to fit its entries, point to the right border of one of its cells, and when the opposing arrows appear, double-click.