Microsoft PowerPoint

To delete all the comments in the presentation

1. On the Review tab, in the Comments group, display the Delete list, and then click Delete All Markup in this Presentation .

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2. To confirm the deletion, click Yes .

Practice Tasks

The practice files for these tasks are located in the PowerPoint\Objective6 prac- tice file folder. If you want to save the results of the tasks, save them in the same folder with My appended to the file name so that you don’t overwrite the original practice files.

+ In the WaterUse presentation, on slide 2, attach the comment Change date to reflect that of workshop to the slide. Then on slide 9, attach the comment Newer data available? to the citation.

+ On the last slide, attach the comment Native plant graphics would add interest to the content placeholder. Click away from the comment to close the box, and then edit the comment to read Colorful native plant graphics would add interest .

+ In the CompanyMeeting presentation, delete the comments attached to the title slide. Review the remaining comments in the presentation, and then using only one command, delete them all.

6.2   Apply Proofing Tools

Using AutoCorrect

The AutoCorrect feature detects and automatically corrects many common capitalization and spelling errors, such as teh instead of the or WHen instead of When. You can customize AutoCorrect to recognize misspellings you routinely type.

To add an entry and its replacement to the AutoCorrect list

1. On the Proofing page of the PowerPoint Options dialog box, in the AutoCorrect options area, click AutoCorrect Options .

2. On the AutoCorrect page of the AutoCorrect dialog box, in the Replace box above the list, enter the misspelling.

3. In the With box, enter the correction.

4. Click Add, and then click OK .

Tip  You can also use AutoCorrect entries to automate the typing of frequently used text, such as replacing an abbreviation for the full name of your company .

Correcting Spelling Mistakes

Most misspellings are the result of finger-positioning errors or memory lapses. You can ensure that the words in your presentations are spelled correctly in the following ways:

+ By default, PowerPoint checks the spelling of anything you type against its built-in dictionary. To draw attention to words that are not in its dictionary and that might be misspelled, PowerPoint underlines them with a red wavy underline. If you want, you can correct these errors as you make them.

Tip  To turn off this on-going spell-checking, on the Proofing page of the PowerPoint Options dialog box, clear the Check Spelling As You Type check box .

+ You can ignore the red wavy underlines and instead handle all the potential misspellings in the presentation at one time by clicking options in the Spelling dialog box.

+ You can add correctly spelled words that are flagged as misspellings to the supplemental dictionary (called CUSTOM.DIC) so that PowerPoint will not flag them in the future.

To correct a word with a red wavy underline

➜  Right-click the word, and click the suggested replacement you want.

To check the spelling of the entire presentation at one time

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1. With slide 1 active, on the Review tab, in the Proofing group, click the Spelling button.