Microsoft PowerPoint

7 Preparing Presentations for Delivery

The skills tested in this section of the Microsoft Office Specialist exam for Microsoft PowerPoint 2010 relate to tasks you might need to perform after content development but before presentation delivery.


Specifically, the following objectives are associated with this set of skills:

7.1   Save Presentations

7.2   Share Presentations

7.3   Print Presentations

7.4   Protect Presentations

When all the content development work is over and you are ready to show a presentation to the world, you need to consider the best way to prepare the presentation for its intended audience. Does the presentation need to be saved in a different format? Do you need to take steps to ensure that the file is clean and can be viewed only by the people you want to view it? Do you need to safeguard it from additional changes?

This chapter guides you in studying the various formats in which you can save a presenta- tion, adjusting the file size to the viewing medium, preparing handouts and speaker notes, removing personal and confidential information, assigning passwords, and marking a presentation as final.

Practice Files Before you can complete the practice tasks in this chapter, you need to copy the book’s practice files to your computer. The practice files you’ll use to com- plete the tasks in this chapter are in the PowerPoint\Objective7 practice file folder. A complete list of practice files is provided in “Using the Book’s Companion Content” at the beginning of this book .

7 .1  Save Presentations

By default, PowerPoint 2010 presentations are saved in PPTX format, which is based on XML. Depending on how you intend to distribute a presentation, you can also save it in a variety of other formats.

You can display descriptions of some of the available file formats by displaying the Save & Send page of the Backstage view and clicking Change File Type.

The available formats include the following:

+ PowerPoint 97-2003 Presentation If you want to share a PowerPoint presentation with users of an earlier version of PowerPoint, you can save it in the PPT file format. Before saving a presentation in this format, you can use the Compatibility Checker to check whether the presentation includes features that are not supported in previous versions of PowerPoint. You can then decide how to handle any reported issues.