Microsoft PowerPoint

+ PowerPoint Show When PowerPoint 2010 or Microsoft PowerPoint Viewer is installed on the computer, double-clicking a presentation file saved in the PPSX format opens the presentation in Slide Show view instead of Normal view. Pressing Esc closes the presentation.

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+ GIF, JPEG, PNG, TIFF, or other graphic format You can save slides as images that can be inserted in documents or displayed on webpages. You can save only the current slide or every slide in the presentation as an image.

+ Picture presentation  Each slide is saved as a picture. You might want to save a presentation in this format to decrease its size.

+ Outline When you want to use the text from a presentation in another program, you can save the presentation file as an outline in RTF format.

+ OpenDocument  presentation Selecting this format saves the presentation in such a way that it can be opened in other presentation programs. Some information is lost, and some formatting and functionality is not preserved.

+ PDF or XPS Selecting either of these formats saves the presentation as an electronic representation of the printed presentation. These files require a PDF or XPS viewer and can no longer be opened, viewed, or edited in PowerPoint.

To save a presentation for use in an earlier PowerPoint version

1. On the Save & Send page of the Backstage view, click Change File Type, and then double-click PowerPoint 97-2003 Presentation .

Or

In the Backstage view, click Save As. Then in the Save As dialog box, in the Save as type list, click PowerPoint 97-2003 Presentation .

2. In the Save As dialog box, specify the file name and storage location, and then click Save .

To check for features unsupported in earlier PowerPoint versions

1. On the Info page of the Backstage view, click Check for Issues, and then click Check Compatibility .

2. Make a note of any issues reported in the Compatibility Checker dialog box, and then click OK .

To save a presentation that can be displayed only in Slide Show view

1. On the Save & Send page of the Backstage view, click Change File Type, and then double-click PowerPoint Show .

Or

In the Backstage view, click Save As. Then in the Save As dialog box, in the Save as type list, click PowerPoint Show .

2. In the Save As dialog box, specify the file name and storage location, and then click Save .

To save slides as images

1. In the left pane of the Backstage view, click Save As. Then in the Save As dialog box, in the Save as type list, click the image format you want.

Tip  PNG and JPEG are also available on the Save & Send page .

2. In the Save As dialog box, specify the file name and storage location, and then click Save .

3. In the message box, click Every Slide, and then click OK to acknowledge the creation of a folder to hold the images.

Or

In the message box, click Current Slide Only .

To save a picture presentation

1. On the Save & Send page of the Backstage view, click Change File Type, and then double-click PowerPoint Picture Presentation .

Or

In the Backstage view, click Save As. Then in the Save As dialog box, in the Save as type list, click PowerPoint Picture Presentation .

2. In the Save As dialog box, specify the file name and storage location, and then click Save .

3. In the message box, click OK to acknowledge that a copy of the presentation has been saved.

To save a presentation as an outline

1. In the left pane of the Backstage view, click Save As .

2. In the File name box of the Save As dialog box, specify the name of the file.

3. In the Save as type list, click Outline/RTF .

4. Navigate to the folder in which you want to store the outline, and click Save .

To save an OpenDocument presentation

1. On the Save & Send page of the Backstage view, click Change File Type, and then double-click OpenDocument Presentation .

Or

In the left pane of the Backstage view, click Save As. Then in the Save As dialog box, in the Save as type list, click OpenDocument Presentation .

2. In the Save As dialog box, specify the file name and storage location, and then click Save .

3. In the message box warning that some features might no longer be available, click Yes .

To save a presentation in PDF or XPS format

1. On the Save & Send page of the Backstage view, click Create PDF/XPS Document, and then click the Create PDF/XPS button.

2. In the Publish as PDF or XPS dialog box, specify the file name and storage location.

3. If you want to create an XPS document, in the Save as type list, click XPS Document .

4. In the Publish as PDF or XPS dialog box, click Publish .

Or

1. In the left pane of the Backstage view, click Save As .

2. In the Save As dialog box, specify the file name and storage location.

3. In the Save as type list, click PDF or XPS Document .

4. Click the file size that corresponds to your intended use of the presentation file.

5. Click Options, change any of the default settings in the Options dialog box, and then click OK to close the dialog box.

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6. In the Save As dialog box, click Save .