Microsoft PowerPoint

To set a password for a presentation

1. In the left pane of the Backstage view, click Save As .

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2. At the bottom of the Save As dialog box, in the Tools list, click General Options .

3. In the General Options dialog box, in the Password to open or Password to modify box, enter the password you want, and then click OK .

4. In the Confirm Password dialog box, in the Reenter password to open or Reenter password to modify box, retype the password you previously entered, and then click OK .

Tip  In the General Options dialog box, you can enter both passwords .  In that case, you will be asked to confirm each in turn.

5. In the Save As dialog box, click Save .

Or

1. On the Info page of the Backstage view, click Protect Presentation, and then click Encrypt with Password .

2. In the Encrypt Document dialog box, enter the password, and then click OK .

3. In the Confirm Password dialog box, retype the password you previously entered, and then click OK .

To change the password of an open presentation

1. In the General Options dialog box, change the entry in the Password to open or Password to modify box, and then click OK .

2. In the Confirm Password dialog box, in the Reenter password to open or Reenter password to modify box, retype the new password, and then click OK .

3. In the Save As dialog box, click Save .

Or

1. On the Info page of the Backstage view, click Protect Presentation, and then click Encrypt with Password .

2. In the Encrypt Document dialog box, change the password, and then click OK .

3. In the Confirm Password dialog box, retype the password you previously entered, and then click OK .

To delete the password of an open presentation

➜  Follow the instructions for changing a password, deleting the existing entry.

Marking as Final

Before distributing a presentation, you should mark it as final. This feature saves the file, deactivates most PowerPoint tools, and displays an information bar at the top of the screen to indicate that no further changes should be made to the presentation. However, you can easily override the final status and make changes to the presentation.

To mark a presentation as final

1. On the Info page of the Backstage view, click Protect Presentation, and then click Mark as Final .

2. In the message box, click OK, and then click OK in the confirmation box.

To turn off the final status

➜  In the information bar above the document, click Edit Anyway .

Attaching Digital Signatures

When you create a presentation that will be distributed to other people via email or the web, you might want to attach a digital signature to it to authenticate its origin. Attaching a digital signature should be the last task you perform on a presentation, because changing the presentation after signing it invalidates the signature.

To attach a digital signature to a presentation

1. On the Info page of the Backstage view, click Protect Presentation, and then click Add a Digital Signature .

2. If a message box opens, click OK .

3. In the Sign dialog box, enter a purpose if desired, and then click Sign .

4. In the Signature Confirmation message box, click OK .

To view the digital signature attached to a presentation

1. On the Info page of the Backstage view, click View Signatures .

2. In the Signatures task pane, click the signature, click the arrow that appears to the right, and then click Signature Details .

3. In the Signature Details dialog box, click View .

4. In the Certificate dialog box, examine the information on the General and Details pages, and then click OK .

5. In the Signature Details dialog box, click Close .

To remove the digital signature

1. In the Signatures task pane, click the signature, click the arrow, and then click Remove Signature .

2. In the message box, click Yes to permanently remove the signature.

Practice Tasks

The practice file for these tasks is located in the PowerPoint\Objective7 practice file folder. If you want to save the results of the tasks, save them in the same folder with My appended to the file name so that you don’t overwrite the original practice file.

+ In the Meeting presentation, remove all identifying and tracking information and comments from the file.

+ Assign the password P@ssword to the Meeting presentation so that the file can be opened but not changed. Then save the presentation with the name MyPassword, and close it.

+ Open a read-only version of the password-protected MyPassword presentation, try to make a change, and then close it. Then open a version you can edit, delete the word key in the first two bullets on the last slide, and save the presentation.

+ Mark the Meeting presentation as final.

Objective Review

Before finishing this chapter, ensure that you have mastered the following skills:

7.1   Save Presentations

7.2   Share Presentations

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7.3   Print Presentations

7.4   Protect Presentations